Caretaker/Cleaner

Communities 1st

Caretaker/Cleaner

Employer: Communities 1st

Accountable to: Making a Difference – Services Manager

Salary: £10.53/hr

Hours: 16 hours per week including morning, daytime, evening &
weekend work

Main Places of work: Aberford, Farriers Way, Windsor Hall, Organ Hall and
Phillimore Community Centres

We are looking for someone who can live and breathe our values; to work in
partnership, deliver quality, adapt, be positive and be inclusive. You will be proactive
and able to work with colleagues and volunteers to deliver amazing services.

Purpose of the Job:
The role of the Cleaner / Caretaker role is to provide a comprehensive cleaning, minor
maintenance repair and portering service at the Community Centres managed by
Communities 1st.

The successful applicant will be required to open and close the community centres for
occasional hirers as required both during the week and at weekends. Regular hirers of
the centres have their own keys and do not need this service.

Ensure that Health & Safety issues and licensing requirements are strictly adhered to.

To inspect the interior & exterior of the building for general cleanliness on a daily basis.
A weekly check must also be conducted for any defects & malfunctioning equipment.
Make good any defects where appropriate or report to the Manager as soon as
possible so that repairs can be arranged.

The Caretaker must be able to manage their time effectively familiarising themselves
with weekly work logs and plan duties around building user requirements.

To deal with any other matter which would facilitate the smooth running of the
community centres, or as may reasonably be required by the Manager.

Responsibilities:

Cleaning & Servicing:
a) To clean and service on a regular, planned, basis and to a high standard, the
facilities and floors of the community centres managed by Communities 1st as
specified in the attached Schedule
b) To ensure that the building remains tidy and that all furniture and equipment is
appropriately stored after use.
c) To monitor stocks of cleaning supplies and other consumables and to advise the
office staff to ensure that they are replenished in good time.
d) To organise and receive deliveries or collections from contractors and suppliers,
e.g. cleaning supplies and equipment for functions.

Setting-up:
a) To assist with (as appropriate) the setting out and subsequent removal and
securing after use, of chairs, tables and other equipment provided in the centres.

Management of Systems:
To manage and adjust systems and services within the centres as and when required
with particular regard to:
a) Testing the fire alarm system on a weekly basis and recording the results thereof.
b) Testing the emergency lighting system on a weekly basis and recording the
results thereof.
c) Regulating the heating system to ensure that an adequate level of heating is
maintained while ensuring the unnecessary usage is avoided.

Maintenance:
a) Minor handyperson maintenance e.g. carpentry repairs, notice boards etc
b) Emergency requests, e.g. assist with flood maintenance, etc
c) To ensure that the Services Manager is promptly informed of any new
maintenance issues.
d) Arrange access for repairs and maintenance by other contractors

Supervision of Premises:
a) Portering duties as required for meetings/events
b) To monitor the activities in the centres to ensure that hirers comply with the Terms
and Conditions of Hire and other statutory requirements.
c) To open and close the Hall at times appropriate to the booking schedule and to
secure the premises when the Hall is not in use.
d) To retain custody of the keys to the building. Keys may only be loaned/provided
to hirers or other third parties with the express permission of the Services Manager
or Chief Executive.
e) Inspect facilities to ascertain all is generally in an acceptable order – any
damage to be brought to the attention of the hirer.

Training:
a) To attend training courses and complete all the appropriate Health & Safety
requirements for the role

CLEANING SCHEDULE

The following areas should be kept clean as necessary:
a) All toilet facilities, including floor, tiles and mirrors
b) Kitchen areas (including Fridge/Freezer and oven)
c) Tables and chairs
d) Sweep and clean floors
e) Check that all consumable items (toilet rolls, soap, paper towels etc.) have been
replaced.
Weekly
a) Clean tiles, doors and walls in kitchen.
b) Clean off any marks on other walls
c) Disinfect internal drains in toilets and kitchen
d) Dust window ledges and edges of walls/ceiling
e) Sweep around front emergency exits
f) Clean glass of doors as necessary
Monthly
a) Check operation of all electrical and mechanical equipment
Quarterly
a) To deep clean tea points and communal areas e.g. wall washing in lobbies
b) Pressure wash the front steps
c) Clean out kitchen cupboards
d) To clean bin store
Annually
a) Check inventory with Wellbeing Services Manager / Trustee responsible